Your business details.
Include your business name, trading name if relevant, contact details and ABN where required.
Invoice Template Australia
What should an Australian invoice include?
Use this simple guide to understand the core invoice fields Australian small businesses commonly need, then create cleaner invoice PDFs with Flowli.
Invoice template
Core fields
BusinessDetailsName and ABN
ClientDetailsName and contact
PaymentTermsDue date
Clear invoice fieldsKnow what details belong on an invoice
Better than manual filesKeep invoices searchable and organised
PDF readyCreate cleaner documents for clients
Invoice template fields
Core details to include on an Australian invoice.
A good invoice template should make it easy for your customer to understand who issued the invoice, what was supplied, how much is owed and when payment is due. If you are registered for GST, you may need to issue a tax invoice with GST details.
This page is general information only. For tax or legal advice, speak with a registered tax agent, accountant or legal adviser.
Client details.
Add the client's name, business name, email, address or other information needed to identify the customer.
Invoice number.
Use a unique invoice number so each invoice is easier to find, track and discuss with clients.
Dates and due date.
Show the invoice date and payment due date so expectations are clear from the start.
Items or services.
Describe the work, quantity, rate, subtotal and total so the customer understands the charge.
Payment details.
Add bank details, payment instructions and payment terms to make it easier to get paid.
GST and tax invoices
Do you need a standard invoice or a tax invoice?
If your business is registered for GST and the sale is taxable, your invoice should generally be called a tax invoice and include GST information. If your business is not registered for GST, issue a standard invoice and do not charge GST.
- Standard invoice for businesses not registered for GST
- Tax invoice for GST-registered businesses making taxable sales
- ABN and business identity details help clients verify who issued the invoice
- Consistent invoice numbers make accountant reporting easier
Template vs software
Why invoice software can be better than Word or Excel templates.
A manual template can work at the beginning, but it becomes harder to manage once you have repeat clients, unpaid invoices, expenses, receipts and accountant reports. Flowli keeps the full workflow in one place.
Saved clients.
Use stored client details instead of typing the same information every time.
Status tracking.
Track paid, pending and overdue invoices without a separate spreadsheet.
Cleaner PDFs.
Create invoice PDFs that look consistent and are easier to send to clients.
Expenses too.
Record supplier invoices, ABNs and receipt files next to income records.
Business overview.
See revenue, expenses, profit and outstanding balances from one workspace.
Accountant export.
Prepare a simple tax-period report with invoice and expense details.
Invoice template FAQ
Common questions about Australian invoice templates.
Does an Australian invoice need an ABN?
An invoice should include enough business details for the customer to identify the supplier. For tax invoices, the supplier ABN is an important requirement.
Can I make an invoice without GST?
Yes. If your business is not registered for GST, you can issue a standard invoice and should not charge GST or call it a tax invoice.
What is the difference between an invoice and a tax invoice?
A standard invoice requests payment. A tax invoice is used by GST-registered businesses for taxable sales and must include required GST information.
Can I use Word or Excel for invoices?
Yes, but manual templates can be harder to track, search and report. Software keeps invoices, clients, payment status and records in one place.
Can Flowli create invoice PDFs?
Yes. Flowli helps Australian small businesses create professional invoice PDFs and keep invoice records organised.
Create invoices without managing templates manually.
Use Flowli to keep clients, invoice PDFs, payment status and accountant records together.